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Receptionist

Receptionist

# of Openings 
1
Posted Date 
11/29/2017
Category 
Tribal Office
Compensation 
USD $0.00/Hr.
Type 
Part-Time

More information about this job

Overview

Perform a wide variety of administrative duties under the direct supervision of the Chief Executive Officer.

 

The ideal candidate uses discretion and independent judgment to organize work effectively to meet deadlines; completes projects and special assignments, determining priorities, managing time, problem solving and adjusting plans and priorities as needed.

 

Must be comfortable managing multiple priorities, following detailed processes, finding efficiencies, strong communication skills and demonstrated guest service excellence for the organization.

Responsibilities

  • Primary point of contact for all incoming and outgoing communications with the community.
  • Execute general office administrative procedures.
  • Follow and maintain operating policies for daily office operations.
  • Create, edit and proof correspondence and reports when requested.
  • Prepare communication materials for Tribal Council and Executive Staff.
  • Maintain records management system along with any necessary data entry.
  • Assist with special projects or other administrative duties as needed.

 

 

KNOWLEDGE, SKILLS & ABILITIES

  • High level of organizational skills, and ability to communicate effectively.
  • Demonstrated high level of time management skills and efficiency in office procedures.
  • High level of ability to act independently, but maintain effective level of communication.
  • Demonstrated computer literacy, including proficiency in Microsoft Office software skills.
  • Demonstrated guest service excellence.
  • Proven skill in managing conflict to reasonable conclusion under high stress.
  • Excellent command of English language, spelling, grammar and punctuation.
  • Very strong interpersonal and effective communication skills, both written and verbal.
  • Principles and practices of record keeping, ability to maintain accurate and up to date files for the office.
  • Ability to exercise discretion, maintain strict confidentiality and adhere to the Tribal Code of Ethics at all times.
  • Independently perform difficult administrative and support work involving the use of independent judgment and personal initiative.
  • Ability to work occasional weekends and holidays.
  • Ability to type 50 wpm.
  • Ability to lift up to 25 lbs. safely.

Qualifications

  • Minimum of three to five (3-5) years working as an Executive Secretary, Administrative Assistant, Receptionist, Call Center Customer Service or equivalent.
  • Demonstrated experience in supporting management.
  • Must complete and pass background investigation, including submission of fingerprints.  
  • Possess valid California Driver’s License and be insurable by the Tribe.

 

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally the position requires near and far vision in proofreading correspondence and work related documents. Acute hearing is required. Typically office work setting conditions.