• Program Department Coordinator

    Posted Date 1 month ago(1 month ago)
    # of Openings
    1
    Category
    Tribal Office
    Type
    Full-Time
  • Overview

    The Program Department Coordinator is responsible for the daily operations of the Paskenta Band of Nomlaki Indians Programs Department and performs a wide variety of complex administrative duties under the direct supervision of the Chief Executive Officer.

     

    The ideal candidate uses discretion and independent judgment to organize work effectively to meet critical administrative deadlines; completes projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem solving and adjusting plans and priorities as needed.

     

    Must be comfortable managing multiple priorities, assigning priorities, setting up and documenting processes, finding efficiencies and managing communications to implement processes and very effective time management and communication skills for the organization.  ( Preference given to Tribal Members of Paskenta Band of Nomlaki Indians).

    Responsibilities

    • Maintain confidentiality of government and operational information.
    • Provide excellent customer service to internal and external stakeholders.
    • Coordinate the administration of Tribal government programs as set forth through adopted policy.
    • Receive and process program applications in accordance and adhering to defined policy including but not limited to, education, youth development, elder assistance and housing support administration.
    • Ensure all program applications are complete, accurate and include all required backup documentation.
    • Prepare and distribute information pertaining to all Programs to the Chief Executive Officer, Tribal Council and to other private or public agencies when appropriate.
    • Receive and process all requests for the enrollment of new membership in accordance to the Paskenta Band of Nomlaki Constitution and Membership Ordinance.
    • Provide administrative support for the Enrollment Committee.
    • Coordinate distribution and tracking of membership benefits such as holiday gift cards.
    • Set up and maintain operating policies for daily program administration operations.
    • Create, edit and proof correspondence and reports independently.
    • Provide backup to Office Administration as needed.
    • Assist with special projects or other administrative duties as needed.
    • Maintains department program budgets and submits budget and program amendments to the Chief Executive Officer and the Chief Financial Officer.

    Qualifications

    • High level of organizational skills, and ability to communicate effectively.
    • Demonstrated high level of time management skills and efficiency in office procedures.
    • High level of ability to act independently, but maintain effective level of communication.
    • Demonstrated computer literacy, including proficiency in Microsoft Office software skills.
    • Excellent command of English language, spelling, grammar and punctuation.
    • Very strong interpersonal and effective communication skills, both written and verbal.
    • Principles and practices of record keeping, ability to maintain accurate and up to date files for the office.
    • Ability to exercise discretion, maintain strict confidentiality and adhere to the Tribal Code of Ethics at all times.
    • Independently perform difficult administrative and support work involving the use of independent judgment and personal initiative.
    • Ability to type 50 wpm.
    • Ability to lift up to 25 lbs. safely.

     

    MINIMUM QUALIFICATIONS & REQUIREMENTS:

    • Minimum bachelor’s degree from an accredited college or university with major course work in education and administration and a minimum of five (5) years or related experience in academic-related leadership, government program management, or Tribal government management.
    • Demonstrated experience in supporting management.
    • Must have excellent interpersonal skills and ability to work independently.
    • Local travel is occasionally required. Travel outside of the state is infrequently required.  Typical travel time is generally less than a week.
    • Possess valid California Driver’s License and be insurable by the Tribe.
    • Leadership ability in education program administration, procedure development and assessment, professional development, grant development, program evaluation and improvement;
    • Must successfully complete a pre-employment drug screen and background investigation.

     

    Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally the position requires near and far vision in proofreading correspondence and work related documents. Acute hearing is required. Typically office work setting conditions.

               

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